• PA to Head of Design & Head of Category Product Management

    Location UK-London, Finchley (Global Headquarters)
    Job ID
    2018-3139
    Position Type
    Fixed Term Full-Time
    Category/Function
    Design & Creative
    Brand
    Pentland Brands
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    Pentland_Brands_Recruitment_Banner - icims

     

    Building a family of brands, for the world to love, generation after generation

     

    Pentland is the name behind some of the world’s best sports, outdoor and fashion brands.

     

    We own Berghaus, Canterbury of New Zealand, Speedo, Boxfresh, Ellesse, KangaROOS, Mitre, Prostar and Red or Dead. We are also the global licensee for Lacoste Chaussures and Ted Baker footwear, the UK licensee for Kickers, and are shareholders in other companies such as Hunter, Butterfly Twists, Heidi Klein and Tracksmith.

     

    We’re a third-generation, family-owned business – and we retain strong family values. We care about people, and that’s what drives our day-to-day work. Last year the Great Place to Work® Institute recognised Pentland Brands the 11th Best Workplace in the UK and the 16th Best Workplace in Europe. Our global headquarters is in the UK and we employ 2,000 people across 20 countries around the world.

     

    We believe that doing business the right way, with respect for people and the environment, is essential for ensuring our long-term sustainability - generation after generation. The Pentland values are at the heart of what we do and how we interact with the world around us.

     

    For further information, please visit www.pentland.com.

     

    Key Purpose of Job:

    Provide a high level of organisation and administrative support to the Head of Design and Head of Product Category Managements to enable delivery of the function’s objectives as well as providing administrative support on key deliverables. This role will work collaboratively with the Footwear PA circle.

     

    Responsibilities:

    Administrative

    • Diary and inbox management.
    • Long term calendar management ensuring annual cyclical activities run smoothly (meetings, planning & preparation) and schedule review to ensure on-time delivery of key pieces of work
    • Ensuring actions and information requests are followed up appropriately
    • Handling of confidential and sensitive information with the upmost discretion
    • Arranging UK and International travel, including flights, trains, hotels, visas, airport transfers, lunch/dinner reservations, managing itineraries and booking meetings
    • Collating monthly UK and international expense claims

     

    Event Management

    • Planning, co-ordinating and managing meetings including venue, refreshments, on-line and AV set up, agenda preparation, blocking preparation time, co-ordinating inputs, preparing papers and typing minutes as required
    • Managing local and international events from concept stage to delivery
    • Organising team day events from sourcing a venue to arranging activities, catering etc.
    • Management of event agenda and compiling content and preparing event materials  

     

    Team Assistant

    • Supporting the team with any visa requirements
    • Supported by the managers, collating induction packs for new starters to the team
    • Sending out new starter announcements
    • Reviewing any stationary needs for the team

     

    Projects

    • Proactively identifying opportunities to improve current processes and increase efficiency and effectiveness within the teams
    • Preparing presentations and other communications
    • Researching and producing briefings as required
    • Supporting on projects for the delivery of Pentland’s, Footwear Division’s and Design and Category team strategic objectives when required.

     

     

    What you need to have

    • Relevant experience of working as an assistant at Head of function/department level
    • Event and Project Management experience ideal
    • Advanced Word, Excel and PowerPoint
    • Good working knowledge of how to put presentations and briefings together
    • Attention to detail and time management skills
    • Ability to understand and anticipate needs to ensure appropriate outcomes
    • Ability to identify and manage the need for Exec involvement and approval
    • Ability to remain confidential and professional with sensitive people related data and information

    What we need to see in you

    • An ambassador for the Design and Category team and Pentland
    • Pro-active, exceptionally well organised and able to prioritise, communicate and manage expectations on delivery
    • Able to work and deliver under own initiative and build support networks
    • Confident, professional and articulate
    • Able to liaise & build relationships with people at all levels
    • Discreet with sensitive/confidential information
    • Able to influence and constantly seeking to improve how we work
    • Flexible in approach and ‘can do’ attitude
    • Calm under pressure
    • Team player within the Design and Category team and wider Footwear Division, when appropriate.  Willing to support where required.

     

     This overview gives you a feel for what you’ll be doing day to day but it’s not an A to Z.

     

     www.pentland.com                                     https://careers-pentland.icims.com/                                    

     

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