• Accounts Payable Assistant

    Location UK-London, Finchley (Global Headquarters)
    Job ID
    2018-3142
    Position Type
    Permanent Full-Time
    Category/Function
    Accounting/Finance
    Brand
    Pentland Brands
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    Pentland_Brands_Recruitment_Banner - icims

     

    Building a family of brands, for the world to love, generation after generation

     

    Pentland is the name behind some of the world’s best sports, outdoor and fashion brands.

     

    We own Berghaus, Canterbury of New Zealand, Speedo, Boxfresh, Ellesse, KangaROOS, Mitre, Prostar and Red or Dead. We are also the global licensee for Lacoste Chaussures and Ted Baker footwear, the UK licensee for Kickers, and are shareholders in other companies such as Hunter, Butterfly Twists, Heidi Klein and Tracksmith.

     

    We’re a third-generation, family-owned business – and we retain strong family values. We care about people, and that’s what drives our day-to-day work. Last year the Great Place to Work® Institute recognised Pentland Brands the 11th Best Workplace in the UK and the 16th Best Workplace in Europe. Our global headquarters is in the UK and we employ 2,000 people across 20 countries around the world.

     

    We believe that doing business the right way, with respect for people and the environment, is essential for ensuring our long-term sustainability - generation after generation. The Pentland values are at the heart of what we do and how we interact with the world around us.

     

    For further information, please visit www.pentland.com.

     

    As an FSS Accounts Payable assistant you will:

    o    Be working within a fast-paced Finance Shared Services team.

    o    Deliver exceptional customer service in a professional manner, to key stake holders.

     

    Specifically, you will be responsible for:

    • Process and Payment of Vendor invoices

    o    Managing the flow of invoices into and from the e-Payables system to SAP.

    o    Ensure invoices are approved in line with the current Approval matrix (DOA).

    o    Align invoice expense coding as per budgets.

    o    Process payments within terms, taking advantage of all appropriate discounts.

    o    Resolve invoice related queries from Internal and external customers.

    o    Preparation of manual payments.

    o    Management of direct debit payments.

    o    Timely reconciliation of vendor statements, requesting missing invoices.

    o    Review Vendor ledgers, and ensure all queries are resolved in a timely basis.

    o    Evaluate new Vendor requests, with consideration to procurement and fraud policies, and data requirements for system set up.

    • Process and Payment of Expenses

    o    Review corporate card and out of pockets expenses within the Concur System ensuring VAT & Tax compliance.

    o    Management of Company Corporate Cards.

    o    Administration of the Concur system.

    • Month End

    o    Review Aged payables, and initiate actions to clear balances.

    o    Preparation of Barclaycard accrual.

    o    Clear Interco Balances.

    o    DHL Reporting / Factory Invoice Report

    o    Provide information packs for Key Stakeholders.

    • Ad-Hoc Duties

    o    Provide access, training and support to the business for Finance system, SAP, E-Payables, Concur, Egencia.

    o    Ad Hoc support to FSS and Finance teams as required.

     

     

    What you need to have

    • Experience within an Accounts payable team.
    • Understanding of Accounting platforms such as SAP, Oracle or similar.
    • Strong excel skills.
    • Exposure to Internal and external compliance policies.

    What we need to see in you

    • Passion for customer service
    • Ability to work independently, with a confident, assertive and resilient approach.
    • Good interpersonal skills.
    • Embrace and nurture a positive attitude to change.
    • The ability to influence others to achieve results
    • Be a true team player, yet self-motivated
    • Proactive, able to prioritise, with the ability to work to tight timescales
    • Create strong connections across departments and brands to foster culture of best practice.

     

     

     This overview gives you a feel for what you’ll be doing day to day but it’s not an A to Z.

     

     www.pentland.com                                     https://careers-pentland.icims.com/                                    

     

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